Event Workflow Optimization for TryToast
Project scope
Categories
Communications Project management Event planningSkills
copywriting editing information organization time management presentation design eventbrite slack (software) webflowWhat is the main objective of this project?
The objective of this project is to streamline and standardize event and community content workflows by preparing workshop materials, scheduling communications, and organizing event logistics in advance. This will ensure smooth execution for 4-6 months of programming while maintaining brand consistency and reducing last-minute workload.
Tasks and Activities:
Students will be responsible for:
- Creating monthly theme documents to distribute to Community Managers (CMs), ensuring they have clear guidelines and messaging.
- Drafting and formatting workshop materials, including:
- Workshop titles and descriptions
- Speaker contracts
- Event pages on Canva and Eventbrite
- Preparing event reminder emails in Flodesk for review and scheduling.
- Writing and scheduling Slack messages, including:
- Weekly Monday morning event update messages
- Monthly event roundups
- Uploading workshops to Webflow after final approval.
- Completed theme documents for each month.
- Drafted workshop descriptions, contracts, and event pages (ready for approval).
- Scheduled Slack messages for weekly and monthly event updates.
- Flodesk email reminders drafted for each event.
- Workshops uploaded and formatted in Webflow.
Providing specialized, in-depth knowledge and general industry insights for a comprehensive understanding.
Sharing knowledge in specific technical skills, techniques, methodologies required for the project.
Direct involvement in project tasks, offering guidance, and demonstrating techniques.
Providing access to necessary tools, software, and resources required for project completion.
Scheduled check-ins to discuss progress, address challenges, and provide feedback.
Supported causes
The global challenges this project addresses, aligning with the United Nations Sustainable Development Goals (SDGs). Learn more about all 17 SDGs here.
About the company
Toast is a membership-based collective thatβs flipping the hiring dynamic for women in tech. We connect women to roles we believe in, at companies we trust. We set up our members so theyβre getting exactly what they deserve: more money, more flexibility, less bullsh*t.
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